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- Overview
- Creating a report on a data file
- Bounded report based on a data file
- Defining a bounded report
- Printing a report on a data file
- Printing a bounded report based on a data file
- Printing a report with parameters based on a data file
- Printing a bounded report with parameters based on a data file
A report based on a data file is used to print the records coming from a single data file (HFSQL Classic or Client/Server, accessed via a Native Access, ...). If the records come from several files, we recommend that you use a report on query. Versions 18 and later New in version 18 Versions 21 and later New in version 21 Versions 25 and later New in version 25Remark: From version 19, HFSQL is the new name of HyperFileSQL. Characteristics of a report on a data fileThe characteristics of a report on data file are as follows: - Search key: a report on a data file is using a search key. This key is used to browse the records that will be printed in the report. This key is defined in the data file.
- Bounded report: a report on a data file can be bounded. These bounds are used to define the range of records that will be printed in the report. See Bounded report based on a data file for more details.
The creation of a report on a data file is performed by the wizard for report creation. This type of report can be created only if the current project is associated with an analysis. Once the report on a data file is created, you can: - modify the data source of report ("Data" tab in the report description).
- modify the search key ("Data" tab in the report description).
- define the bounds ("Data" tab in the report description).
- add or delete Item controls linked to the data file associated with the report.
| | |  | Important | The data files and the file items that can be used in the reports created with Reports & Queries are defined by the developer in the data model editor of WINDEV. See Preparing a WINDEV application in order to use it with Reports & Queries for more details. |
This help page presents: Creating a report on a data file To create a report on a data file: - Click
among the quick access buttons. - The element creation window appears: click "Report" then "Report".
- The wizard for report creation starts.
- Choose the layout of your report (table, form, label, ...). See The different types of reports for more details.
- Select (if necessary) the report template to use. A report template is used to comply with a specific page layout. See The report templates for more details.
- Select the data source of report: "from a data file or from an existing query" option.
- Select the data file on which the report is based. The description of this data file must be in the analysis associated with the current project.
- Select the search key of this report. This item will be used to browse the records of the selected data file.
For a bounded browse, specify the values of the bounds that will be given to the report. - Select the sort items for the report. These items will be used to sort the data printed in the report. For more details on sorts, see Sorts in a report.
- To group the records, you have the ability to create breaks on the sort items. To create breaks, answer "Yes" to the question "Do you want to add some breaks into the report?".
The next step is used to select the sort items corresponding to the breaks. For more details on breaks, see Breaks in a report. - For each data file item displayed in the report:
- type the corresponding caption. This caption will be displayed:
- before the item. For example:
- in the column header (for the Table reports). For example: This caption can be modified in the report editor.
- select the block where the control associated with the item will be printed. The positions of different controls can be modified in the report editor. See Report blocks for more details.
- Modify (if necessary) the display order of controls in the report with the arrow buttons found on the right of table.
- If the data file associated with the report contains at least one numeric item, some calculations can be performed on these items. Specify the calculation performed for each item (sum, average, ...). Two types of calculations are available:
- general calculation: a Calculated control will be created in the End of document block.
- calculation on break: a Calculated control will be created in the Break footer block. In the calculations on break, the result of the calculation is reinitialized after each break. To perform a calculation on break, a break must be found in the report currently created.
- Depending on the type of report currently created, indicate the specific options.
| | Type of report | Specific options |
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Report on form | Form image, printing the form image, ... Options presented in details in Report on form | Label report | Format of labels, number of identical copies, ... Options presented in details in Label report |
- Specify the format of sheet on which the report will be printed. The report is printed in A4 format by default.
Remark: By default, the report controls are displayed in a single column. To create a multi-column report, simply specify the desired number of columns in the "Format" tab of the report description window. - Select the skin template of the report if necessary.
- Type the name and title of the report (name of ".WDE" file corresponding to the report). This name will be used to identify the report in your programs.
You also have the ability to specify whether the report can be modified by the end user in "Reports & Queries". - Validate the report creation.
- The report editor automatically proposes to change the report format if the following conditions are fulfilled:
- the report currently created includes a table.
- the report format does not allow to display all table columns.
- Specify (if necessary) the mode for reducing the report size:
Versions 19 and laterPrint the report on several pages. In this case, the end user will have to group the pages. See Multi-page print for more details. New in version 19Print the report on several pages. In this case, the end user will have to group the pages. See Multi-page print for more details. Print the report on several pages. In this case, the end user will have to group the pages. See Multi-page print for more details. - Use the landscape mode.
- Reduce the report size. Caution: according to the reduction percentage, the printed report may become unreadable.
- The report currently created is displayed in the report editor.
Bounded report based on a data file A report based on a data file can be bounded on the search key used. For example, a report based on the "Customer" data file can print all the customers, or only the customers whose names start with "D" or "E" if the report is bounded. A bounded report can be defined: - when creating the report.
- in the report description directly ("Data" tab).
Defining a bounded report To define a bounded report: - Select:
- "Minimum value provided" and/or "Maximum value provided" when creating the report.
- "Lower bound" and/or "Upper bound" in the "Data" tab of the report description ("Report description" from the popup menu of the report).
- Specify the lower bound and/or the upper bound when printing the report with iPrintReport, or with ..MinValue and ..MaxValue. See Printing a bounded report for more details.
Remark: When testing a bounded report (  among the quick access buttons), a window allows you to enter the bounds of the report. Printing a report on a data file To print a report on a data file, you must: - Configure the report print destination:
- Specify the name of the report to print with iPrintReport.
Additional parameters must be specified in the following cases: - Printing a bounded report based on a data file.
- Printing a report with parameters based on a data file.
- Printing a bounded report with parameters based on a data file.
Remark: ..SourceName used in the report code allows you to find out and change the name of the data file associated with the report. Printing a bounded report based on a data file To print a bounded report based on a data file, you must: - Configure the report print destination:
- Specify the following parameters via iPrintReport:
- the name of the report to print.
- the value of the lower bound for the report.
- the value of the upper bound for the report.
Printing a report with parameters based on a data file To print a report with parameters, parameters must be passed to the report. See the Reports with parameters for more details. To print a report with parameters based on a data file, you must: - Configure the report print destination:
- Specify the following parameters via iPrintReport:
- the name of the report to print.
- the parameters expected by the report (in the order specified in the report).
Printing a bounded report with parameters based on a data file To print a bounded report with parameters based on a data file, you must: - Configure the report print destination:
- Specify the following parameters via iPrintReport:
- the name of the report to print.
- the value of the lower bound for the report.
- the value of the upper bound for the report.
- the parameters expected by the report (in the order specified in the report).
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